Anything but engaged

user involvement in the context of a national electronic health record implementation

Kathrin Cresswell, Zoe Morrison, Sarah Crowe, Ann Robertson, Aziz Sheikh

Research output: Contribution to journalArticle

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Abstract

BACKGROUND: The absence of meaningful end user engagement has repeatedly been highlighted as a key factor contributing to 'failed' implementations of electronic health records (EHRs), but achieving this is particularly challenging in the context of national scale initiatives. In 2002, the National Health Service (NHS) embarked on a so-called 'top-down' national implementation strategy aimed at introducing commercial, centrally procured, EHRs into hospitals throughout England.

OBJECTIVE: We aimed to examine approaches to, and experiences of, user engagement in the context of a large-scale EHR implementation across purposefully selected hospital care providers implementing early versions of nationally procured software.

METHODS: We conducted a qualitative, case-study based, socio-technically informed, longitudinal investigation, purposefully sampling and collecting data from four hospitals. Our data comprised a total of 123 semi-structured interviews with users and managers, 15 interviews with additional stakeholders, 43 hours of non-participant observations of meetings and system use, and relevant organisation-specific documents from each case study site. Analysis was thematic, building on an existing model of user engagement that was originally developed in the context of studying the implementation of relatively simple technologies in commercial settings. NVivo8 software was used to facilitate coding.

RESULTS: Despite an enduring commitment to the vision of shared EHRs and an appreciation of their potential benefits, meaningful end user engagement was never achieved. Hospital staff were not consulted in systems choice, leading to frustration; they were then further alienated by the implementation of systems that they perceived as inadequately customised. Various efforts to achieve local engagement were attempted, but these were in effect risk mitigation strategies. We found the role of clinical champions to be important in these engagement efforts, but progress was hampered by the hierarchical structures within healthcare teams. As a result, engagement efforts focused mainly on clinical staff with inadequate consideration of management and administrative staff.

CONCLUSIONS: This work has allowed us to further develop an existing model of user engagement from the commercial sector and adapt it to inform user engagement in the context of large-scale eHealth implementations. By identifying key points of possible engagement, disengagement and re-engagement, this model will we hope both help those planning similar large-scale EHR implementation efforts and act as a much needed catalyst to further research in this neglected field of enquiry.

Original languageEnglish
Pages (from-to)191-206
Number of pages16
JournalInformatics in Primary Care
Volume19
Issue number4
Publication statusPublished - 1 Jul 2011

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Electronic Health Records
Software
Interviews
Patient Care Team
Frustration
Telemedicine
National Health Programs
England
Organizations
Technology
Research

Keywords

  • attitude of health personnel
  • electronic health records
  • Great Britain
  • hospital administration
  • humans
  • longitudinal studies
  • personnel, hospital
  • qualitative research
  • state medicine
  • user-computer interface

Cite this

Cresswell, K., Morrison, Z., Crowe, S., Robertson, A., & Sheikh, A. (2011). Anything but engaged: user involvement in the context of a national electronic health record implementation. Informatics in Primary Care, 19(4), 191-206.

Anything but engaged : user involvement in the context of a national electronic health record implementation. / Cresswell, Kathrin; Morrison, Zoe; Crowe, Sarah; Robertson, Ann; Sheikh, Aziz.

In: Informatics in Primary Care, Vol. 19, No. 4, 01.07.2011, p. 191-206.

Research output: Contribution to journalArticle

Cresswell, K, Morrison, Z, Crowe, S, Robertson, A & Sheikh, A 2011, 'Anything but engaged: user involvement in the context of a national electronic health record implementation', Informatics in Primary Care, vol. 19, no. 4, pp. 191-206.
Cresswell, Kathrin ; Morrison, Zoe ; Crowe, Sarah ; Robertson, Ann ; Sheikh, Aziz. / Anything but engaged : user involvement in the context of a national electronic health record implementation. In: Informatics in Primary Care. 2011 ; Vol. 19, No. 4. pp. 191-206.
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note = "ACKNOWLEDGEMENTS We are grateful to the participating hospitals for supporting this work and to all interviewees who kindly gave their time. Throughout the process of undertaking this work we have had helpful support from colleagues at the NHS Connecting for Health Evaluation Programme led by Richard Lilford and supported by Lee Priest, Nathalie Maillard and Jo Foster. Lee Priest also represented the funders on our independent project steering committee, whichUser involvement in a national EHR implementation 203 was chaired by David Bates. Other members of this committee included Martin Buxton, Antony Chuter, Ian Cowles and Kathy Mason. We also acknowledge the support of the National Institute for Health Research through the Comprehensive Clinical Research Network.",
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N1 - ACKNOWLEDGEMENTS We are grateful to the participating hospitals for supporting this work and to all interviewees who kindly gave their time. Throughout the process of undertaking this work we have had helpful support from colleagues at the NHS Connecting for Health Evaluation Programme led by Richard Lilford and supported by Lee Priest, Nathalie Maillard and Jo Foster. Lee Priest also represented the funders on our independent project steering committee, whichUser involvement in a national EHR implementation 203 was chaired by David Bates. Other members of this committee included Martin Buxton, Antony Chuter, Ian Cowles and Kathy Mason. We also acknowledge the support of the National Institute for Health Research through the Comprehensive Clinical Research Network.

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N2 - BACKGROUND: The absence of meaningful end user engagement has repeatedly been highlighted as a key factor contributing to 'failed' implementations of electronic health records (EHRs), but achieving this is particularly challenging in the context of national scale initiatives. In 2002, the National Health Service (NHS) embarked on a so-called 'top-down' national implementation strategy aimed at introducing commercial, centrally procured, EHRs into hospitals throughout England.OBJECTIVE: We aimed to examine approaches to, and experiences of, user engagement in the context of a large-scale EHR implementation across purposefully selected hospital care providers implementing early versions of nationally procured software.METHODS: We conducted a qualitative, case-study based, socio-technically informed, longitudinal investigation, purposefully sampling and collecting data from four hospitals. Our data comprised a total of 123 semi-structured interviews with users and managers, 15 interviews with additional stakeholders, 43 hours of non-participant observations of meetings and system use, and relevant organisation-specific documents from each case study site. Analysis was thematic, building on an existing model of user engagement that was originally developed in the context of studying the implementation of relatively simple technologies in commercial settings. NVivo8 software was used to facilitate coding.RESULTS: Despite an enduring commitment to the vision of shared EHRs and an appreciation of their potential benefits, meaningful end user engagement was never achieved. Hospital staff were not consulted in systems choice, leading to frustration; they were then further alienated by the implementation of systems that they perceived as inadequately customised. Various efforts to achieve local engagement were attempted, but these were in effect risk mitigation strategies. We found the role of clinical champions to be important in these engagement efforts, but progress was hampered by the hierarchical structures within healthcare teams. As a result, engagement efforts focused mainly on clinical staff with inadequate consideration of management and administrative staff.CONCLUSIONS: This work has allowed us to further develop an existing model of user engagement from the commercial sector and adapt it to inform user engagement in the context of large-scale eHealth implementations. By identifying key points of possible engagement, disengagement and re-engagement, this model will we hope both help those planning similar large-scale EHR implementation efforts and act as a much needed catalyst to further research in this neglected field of enquiry.

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KW - hospital administration

KW - humans

KW - longitudinal studies

KW - personnel, hospital

KW - qualitative research

KW - state medicine

KW - user-computer interface

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