Organising a World Congress of Epidemiology (WCE)

Reflections and lessons from the XIX WCE, Scotland

R. S. Bhopal*, W. C. Smith, J. McEwen, G. MacFarlane, A. McCallum, D. Pattison, N. Bhala, R. Peto, J. P. Pell

*Corresponding author for this work

Research output: Contribution to journalArticle

Abstract

The 3-yearly World Congress of Epidemiology is the premier, international, scientific conference organised under the auspices of the International Epidemiological Association (in open competition). This paper explores the justification for seeking to host the Congress and reflects on the structures and processes adopted in making the XIXth Congress in Scotland happen.Preparing the bid was invaluable for forming collaborations, generating scientific ideas, and garnering opinion. After the bid was accepted, we formed a local organising committee, named the Management Executive Committee to signal its decision making authority; and scientific, fundraising, marketing, international and social subcommittees. There was uncertainty about critical matters such as delegate numbers, costs and the total budget. Early decisions had to be made on, for example, the fee and fundraising target (£250,000), despite financial risks. Development of the scientific programme was a critical step that underpinned fundraising and marketing and permitted involvement of the international committee.Overall the 2011 WCE succeeded. The key ingredients to success were: a large collaboration of institutions and individuals; early pledges of financial support mostly from the UK; the valuable and relevant experience of the professional conference organisers; unstinting support and advice from IEA; and the effectiveness of the committee structure.The educational and professional development benefits of this WCE will reach a worldwide community and not just delegates, because of video, PowerPoint and textual accounts being open access on the Internet. This reach is unprecedented for IEA's World Congresses. We anticipate that the Congress will translate into better public health practice, better future Congresses, advances in epidemiology and improved population health.

Original languageEnglish
Pages (from-to)265-270
Number of pages6
JournalPublic Health
Volume126
Issue number3
Early online date10 Mar 2012
DOIs
Publication statusPublished - Mar 2012

Fingerprint

Scotland
Epidemiology
Social Marketing
Public Health Practice
Financial Support
Program Development
Fees and Charges
Budgets
Marketing
Internet
Uncertainty
Decision Making
Costs and Cost Analysis
Health
Population

Keywords

  • Conference
  • Epidemiology
  • International
  • Organisation
  • Public health

ASJC Scopus subject areas

  • Public Health, Environmental and Occupational Health

Cite this

Organising a World Congress of Epidemiology (WCE) : Reflections and lessons from the XIX WCE, Scotland. / Bhopal, R. S.; Smith, W. C.; McEwen, J.; MacFarlane, G.; McCallum, A.; Pattison, D.; Bhala, N.; Peto, R.; Pell, J. P.

In: Public Health, Vol. 126, No. 3, 03.2012, p. 265-270.

Research output: Contribution to journalArticle

Bhopal, R. S. ; Smith, W. C. ; McEwen, J. ; MacFarlane, G. ; McCallum, A. ; Pattison, D. ; Bhala, N. ; Peto, R. ; Pell, J. P. / Organising a World Congress of Epidemiology (WCE) : Reflections and lessons from the XIX WCE, Scotland. In: Public Health. 2012 ; Vol. 126, No. 3. pp. 265-270.
@article{57ade531f54843ea8a6f02ea03dbbdf8,
title = "Organising a World Congress of Epidemiology (WCE): Reflections and lessons from the XIX WCE, Scotland",
abstract = "The 3-yearly World Congress of Epidemiology is the premier, international, scientific conference organised under the auspices of the International Epidemiological Association (in open competition). This paper explores the justification for seeking to host the Congress and reflects on the structures and processes adopted in making the XIXth Congress in Scotland happen.Preparing the bid was invaluable for forming collaborations, generating scientific ideas, and garnering opinion. After the bid was accepted, we formed a local organising committee, named the Management Executive Committee to signal its decision making authority; and scientific, fundraising, marketing, international and social subcommittees. There was uncertainty about critical matters such as delegate numbers, costs and the total budget. Early decisions had to be made on, for example, the fee and fundraising target (£250,000), despite financial risks. Development of the scientific programme was a critical step that underpinned fundraising and marketing and permitted involvement of the international committee.Overall the 2011 WCE succeeded. The key ingredients to success were: a large collaboration of institutions and individuals; early pledges of financial support mostly from the UK; the valuable and relevant experience of the professional conference organisers; unstinting support and advice from IEA; and the effectiveness of the committee structure.The educational and professional development benefits of this WCE will reach a worldwide community and not just delegates, because of video, PowerPoint and textual accounts being open access on the Internet. This reach is unprecedented for IEA's World Congresses. We anticipate that the Congress will translate into better public health practice, better future Congresses, advances in epidemiology and improved population health.",
keywords = "Conference, Epidemiology, International, Organisation, Public health",
author = "Bhopal, {R. S.} and Smith, {W. C.} and J. McEwen and G. MacFarlane and A. McCallum and D. Pattison and N. Bhala and R. Peto and Pell, {J. P.}",
year = "2012",
month = "3",
doi = "10.1016/j.puhe.2012.01.024",
language = "English",
volume = "126",
pages = "265--270",
journal = "Public Health",
issn = "0033-3506",
publisher = "Elsevier",
number = "3",

}

TY - JOUR

T1 - Organising a World Congress of Epidemiology (WCE)

T2 - Reflections and lessons from the XIX WCE, Scotland

AU - Bhopal, R. S.

AU - Smith, W. C.

AU - McEwen, J.

AU - MacFarlane, G.

AU - McCallum, A.

AU - Pattison, D.

AU - Bhala, N.

AU - Peto, R.

AU - Pell, J. P.

PY - 2012/3

Y1 - 2012/3

N2 - The 3-yearly World Congress of Epidemiology is the premier, international, scientific conference organised under the auspices of the International Epidemiological Association (in open competition). This paper explores the justification for seeking to host the Congress and reflects on the structures and processes adopted in making the XIXth Congress in Scotland happen.Preparing the bid was invaluable for forming collaborations, generating scientific ideas, and garnering opinion. After the bid was accepted, we formed a local organising committee, named the Management Executive Committee to signal its decision making authority; and scientific, fundraising, marketing, international and social subcommittees. There was uncertainty about critical matters such as delegate numbers, costs and the total budget. Early decisions had to be made on, for example, the fee and fundraising target (£250,000), despite financial risks. Development of the scientific programme was a critical step that underpinned fundraising and marketing and permitted involvement of the international committee.Overall the 2011 WCE succeeded. The key ingredients to success were: a large collaboration of institutions and individuals; early pledges of financial support mostly from the UK; the valuable and relevant experience of the professional conference organisers; unstinting support and advice from IEA; and the effectiveness of the committee structure.The educational and professional development benefits of this WCE will reach a worldwide community and not just delegates, because of video, PowerPoint and textual accounts being open access on the Internet. This reach is unprecedented for IEA's World Congresses. We anticipate that the Congress will translate into better public health practice, better future Congresses, advances in epidemiology and improved population health.

AB - The 3-yearly World Congress of Epidemiology is the premier, international, scientific conference organised under the auspices of the International Epidemiological Association (in open competition). This paper explores the justification for seeking to host the Congress and reflects on the structures and processes adopted in making the XIXth Congress in Scotland happen.Preparing the bid was invaluable for forming collaborations, generating scientific ideas, and garnering opinion. After the bid was accepted, we formed a local organising committee, named the Management Executive Committee to signal its decision making authority; and scientific, fundraising, marketing, international and social subcommittees. There was uncertainty about critical matters such as delegate numbers, costs and the total budget. Early decisions had to be made on, for example, the fee and fundraising target (£250,000), despite financial risks. Development of the scientific programme was a critical step that underpinned fundraising and marketing and permitted involvement of the international committee.Overall the 2011 WCE succeeded. The key ingredients to success were: a large collaboration of institutions and individuals; early pledges of financial support mostly from the UK; the valuable and relevant experience of the professional conference organisers; unstinting support and advice from IEA; and the effectiveness of the committee structure.The educational and professional development benefits of this WCE will reach a worldwide community and not just delegates, because of video, PowerPoint and textual accounts being open access on the Internet. This reach is unprecedented for IEA's World Congresses. We anticipate that the Congress will translate into better public health practice, better future Congresses, advances in epidemiology and improved population health.

KW - Conference

KW - Epidemiology

KW - International

KW - Organisation

KW - Public health

UR - http://www.scopus.com/inward/record.url?scp=84858116352&partnerID=8YFLogxK

U2 - 10.1016/j.puhe.2012.01.024

DO - 10.1016/j.puhe.2012.01.024

M3 - Article

VL - 126

SP - 265

EP - 270

JO - Public Health

JF - Public Health

SN - 0033-3506

IS - 3

ER -